Document capture software is used to pull document images when scanned in batches by either a copier/MFP (multi-function peripheral) or a standalone document scanner. This type of software is incredibly useful to organizations, but many struggle to select the right option. In order to choose the solution that best meets your needs, you must first understand the difference between basic and advanced capture.
“Basic” capture software simply takes an image from the scanned paper document and applies image enhancement to make it more legible (e.g. auto de-skew, brightness, orientation, de-speckle, black hole punch removal, etc.). The software then hands the image off to a folder or document management software for archival.
“Advanced” document capture software automatically extracts data from documents with optical character recognition (OCR), including email attachments and those uploaded via FTP. After extraction, the software populates the data into other essential software/databases such as accounting and ERP.
Some advanced capture can even identify what document is being scanned so specific extraction parameters are applied. Several can also automatically route documents into a workflow based on other parameters.
Below is a summary of how OpenText and Kofax document capture software compares:
| Software Application | Capture Functionality | Additional Functionality | Add-On Modules | Platform | Pricing |
|---|---|---|---|---|---|
| OpenText AX Image Capture | Individual & Departmental Grade Batch Capture | Image Capture, KFI indexing, QC Review | None | On-Premise & Cloud (SaaS) | Free for AX Users |
| Kofax AP Essentials™ | Individual & Departmental Grade Batch & Advanced Capture | Invoice Capture, Invoice Data Extraction | None | Cloud (SaaS) on Azure | Per Invoice Click Charge for Header Data Extraction; Line Item Data Extraction Option |
| Kofax Capture™ | Individual & Enterprise Grade Batch & Advanced Capture | Standard Document Recognition | Kofax RPA Module, Kofax Process Intelligence (Capture Analytics) API for 3rd-Party RPA/AI Integration, Mobile | On-Premise, Private Cloud | Per Image Click Charge; Additional Charges per Workstation and Validation User Stations |
| Kofax Transformation™ | Advanced & Enterprise Grade | Document Classification & Data Recognition, Workflow Automation | Kofax RPA Module, Kofax Process Intelligence (Capture Analytics) API for 3rd-Party RPA/AI Integration | On-Premise, Private Cloud | Per Image Click Charge; Additional Image Click Charge for Advanced Recognition and per Workstation, Unlimited Free Web Client Validation User Stations |
| Kofax TotalAgility® | Advanced & Enterprise Grade | Document Classification & Data Recognition, Workflow, Case Management | Kofax RPA Module, Kofax Process Intelligence (Capture Analytics) API for 3rd-Party RPA/AI Integration | On-Premise, Cloud and Mobile Option | Per Image Click Charge; Additional Image Click Charge for Advance Recognition and per Workstation and Validation User Stations |
| OpenText Intelligent Capture | Advanced & Enterprise Grade | Document Classification & Data Recognition, Workflow Automation (OpenText AppWorks) | MetaSource Integration with Kofax RPA, OpenText Magellan AI | On-Premise, Cloud (SaaS) from MetaSource | Per Image Click Charge; Additional Image Click Charge for Advance Recognition and per Workstation and Validation User Stations |