Handling Different Asset Types A company can have many different types of assets: the traditional type, equipment, inventory and buildings, as well as document assets, like signed contracts, manufacturing spec sheets, engineering drawings, lab notebooks, and other intellectual property. Document assets are just as important as equipment and buildings – losing or damaging them could…
Along with Content Services and Business Process as a Service (BPaaS), information governance is a relatively new term that has gained traction recently, but why? Information governance is about the effective and efficient use of information in your organization, helping you to make better decisions and to achieve your goals. In this way, information governance has the potential to transform information into knowledge and to help your organization evolve.
To maximize your return on investment when implementing document management software, it’s important to develop a sound business strategy with specific and measurable goals based on key metrics. We recommend you start in a single department, identify key metrics, implement the document management solution, and then compare the results against the key metrics to determine…
Information is a funny thing; in today’s day and age it has become both a business enabler and an anchor holding back a business. That is because for many organizations information is not on their radar – oh sure they want to manage documents but information is something slightly different. Documents- are file type. They can be managed simply by having any file repository from simply a network drive to even many of the consumer grade fileshare and “ECM” products.
Whether you need to share a contract or application to a partner, upload mortgage documents to your quality control compliance advisor or send any other confidential information electronically, SFTP is not enough to guarantee secure access. Below are the limitations and how to overcome them. Limitations of SFTP Whoever has the SFTP address, login and…
Document Management, Document Scanning
Many reporters rely on the Freedom of Information Act (FOIA) to request and receive access to information from the federal government. One reporter recently wrote about his experience requesting information from the State Department. After a long wait and finally getting a response, he learned that there is a backlog of requests because “the office…
There’s a lot of terminology used in the information management space, so it can feel overwhelming when you first dive in. With so much ground to cover, wouldn’t a guide with the most common and essential industry terms be helpful? The “Let’s Learn” series is here to help make navigating a little easier so you…
Automation, Document Management
An Inc. magazine article, “How to Automate Your Business for Fast Growth,” features an 8-step plan on how businesses large and small can introduce and implement automation. As a document management solution provider, we’ve adapted these eight steps to show how you can automate business processes with document management and workflow automation software: Automate the…
Even for organizations that have implemented some combination of document scanning and document management, incorporating receipts into the expense management process can be a major headache for all involved: those employees incurring expenses, their supervisors needing to approve them, and for accounting who needs to make these receipts available to auditors. Time Consuming & Tedious…