The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What is document scanning? Document scanning is the process of capturing paper documents and converting them to a digital format via a document scanner or multi-function printer. Document…
The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What file formats can my documents be saved in? The most common formats for scanned documents to be saved in are: A TIFF (Tagged Image File Format) is…
The “Let’s Learn” series helps make navigating document scanning and document management space a little easier so you can get the best solution for your business challenge. What is indexing? Document indexing is the identification of specific attributes of a document to simplify and expedite accurate retrieval of a document. This is accomplished with an…
Despite the adoption of electronic medical records (EMR) systems, medical practices still face serious space constraints due to the storage of physical patient files. And in a medical practice, space is money—meaning every square foot occupied by physical records represents thousands in wasted resources. Shelves upon shelves of cumbersome files are siphoning resources that might…
Document Management, Document Scanning
Many reporters rely on the Freedom of Information Act (FOIA) to request and receive access to information from the federal government. One reporter recently wrote about his experience requesting information from the State Department. After a long wait and finally getting a response, he learned that there is a backlog of requests because “the office…
Patients of a large healthcare provider were recently shocked to find out their medical records were thrown in a dumpster instead of being shredded. Confidential information such as social security numbers and patient names were not secure and private information was easily accessible to anyone walking by the dumpster. The healthcare provider had mandated that…
Working with a document scanning company that has received its SOC 2 Type 2 Report helps ensure the confidentiality and security of your documents while in their facility. A SOC 2 Type 2 Report also ensures your documents are available to you while in process, and while being stored digitally at the document scanning facility…
It’s important to consider a variety of factors when selecting a document scanning company to outsource your scanning projects. A low-cost document scanning quote can be extremely tempting, but what exactly does that quote cover? Often times, a low-cost scanning quote means you’ll be surprised later with hidden fees if you want the job done right….
As you think about next year, how many filing cabinets do you want taking up valuable office space? How much staff time do you want wasted searching for documents? How many documents do you want misfiled or lost? If you’d like the answer to be “much less” or “none,” then you’ll want to consider having…