It’s important to consider a variety of factors when selecting a document scanning company to outsource your scanning projects. A low-cost document scanning quote can be extremely tempting, but what exactly does that quote cover? Often times, a low-cost scanning quote means you’ll be surprised later with hidden fees if you want the job done right….
As you think about next year, how many filing cabinets do you want taking up valuable office space? How much staff time do you want wasted searching for documents? How many documents do you want misfiled or lost? If you’d like the answer to be “much less” or “none,” then you’ll want to consider having…
Your documents contain critical information that must be kept confidential to ensure the trust of your employees, customers and vendors as well as satisfying legal requirements like HIPAA. But when your documents are scanned and processed by a document scanning company that has received its SOC 2 Type 2 Report, confidentiality is one less thing…
Worrying about the security of your documents can keep you up at night. But when you work with a document scanning company that has received its SOC 2 Type 2 Report, or is in the process of an audit, you won’t need to count sheep. A SOC 2 Type 2 Report indicates that a document…
Invoice processing automation has been around for years yet almost 50% of organizations still process paper invoices manually. Why do they continue to accept lost invoices, missed early payment discounts and a lack of management visibility into the efficiency of this critical business process? Many believe that invoice processing automation is too complex and too…
Document scanning is the first step for cutting costs and improving process efficiency but is useless if you cannot find the scanned files afterwards. How can you ensure that your employees can reliably locate critical documents and information quickly and easily after scanning? In a word: indexing. What Is Indexing? Indexing scanned documents involves capturing…
In all of our years of scanning, one of the most difficult types of paper to scan that we’ve encountered is onionskin—a thin, almost translucent form of cotton that looks and feels a bit like the skin of an onion. Because of its lightweight yet surprisingly durable construction, onionskin was commonly used in the past…
It’s tempting to consider using the document scanning company that offers the lowest price per page or per box. But can the lowest price be too good to be true? Though price is always important, it is only one component of the entire cost. What’s in a Price There are several important steps to the…
With the advent of inexpensive yet powerful desktop scanners and easy to use point-and-click capture software, paper documents no longer need to be transported to and scanned at a company’s central facility. Document scanning and indexing can now be performed locally on-site (at multiple locations or branch offices) by anyone instead of dedicated scanner operators…
According to the Urban Institute, the nonprofit sector in the US has increased 25%, from 1.26 million nonprofit organizations in 2001 to 1.57 million in 2011, surpassing both commercial and government growth. There are 28,000 nonprofits in New York City alone, whose employees represent 14% of the City’s workforce (528,000 employees) and combined annual expenditure…